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Assistant to the Associate Vice President for Academic Affairs

Department: Academic Affairs
Time Status: Full Time
Reports To: Associate Vice President for Academic Affairs

General Summary:
The Assistant to the Associate Vice President for Academic Affairs (AVPAA) will work in tandem with the AVPAA to fulfill the purposes and functions of the respective responsibilities of the AVPAA.

Principal Duties and Responsibilities:

  1. Embrace and adhere to the vision, mission and values of Olivet Nazarene University.
  2. Develop and maintain a working knowledge and understanding of university systems, policies, and procedures.
  3. Thoroughly learn and understand the vast array of programs, services and opportunities associated with the responsibilities of the AVPAA.
  4. Be an ambassador with learners, prospective learners, faculty, staff, and external partners in various programs.
  5. To assist the AVPAA by effectively executing the duties assigned to this position.
  6. Maintain a professional office for administering the functions of the position: interaction with internal and external constituencies, administering program details, maintenance of records, collection of data, delivery of services, and more.
  7. Serve as administrative assistant to the AVPAA fulfilling all responsibilities as assigned: preparation for meetings, meeting and event logistics, communications, scheduling, collecting and organizing materials, and more.
  8. Liaison between the AVPAA and all academic deans, department chairs within the School of Professional Studies, and Library Director.
  9. Be trained/cross-trained in functions, policies, procedures, and more of the SGCS related to the Doctor of Education Program.
  10. Serve a program specialist type role with the Doctor of Education Program: interaction with learners, staff, and faculty, record keeping, event logistics and preparation, text book orders, mailings, monthly communications, interview scheduling, ELSE check-in/out preparation and logistics, data collection, data entry for assessment, and more
  11. Plan, organize, and facilitate annual alumni gatherings of Doctor of Education graduates.
  12. Work with faculty in the Doctor of Education program to collect assessment data and maintain the assessment reporting in TaskStream.
  13. With the AVPAA’s guidance: assist the Doctor of Education’s Dissertation Coordinator with communications, record keeping, dissertation collection, event preparation and logistics, and more.
  14. As directed: research, critically analyze and synthesize information, provide feedback, and prepare reports/presentations.
  15. All other duties as assigned.

Knowledge Skills and Abilities Required:

  1. A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
  2. Christian character and integrity
  3. B.A. or B.S. degree with a graduate degree preferred
  4. Demonstrated work experience involving significant interaction and collaboration with others
  5. Skill set that includes: organization, time management, attention to detail, correct grammar and punctuation, strong writing, positive interpersonal relations, critical thinking, outcome assessment, and competence with technology
  6. Professional attitude and disposition
  7. Ability to maintain confidentiality and work with sensitive information
  8. Comfort with addressing groups and making general presentations
  9. Ability to plan and coordinate special events and activities

Application Requirements:
Please send:

1) A  University employment application  2) cover letter 3) resume 4) written statement of personal faith  to  Faith Newman in the Office of Human Resources  at: All of the above must be received no later than June 20, 2014 to be considered for the opening. 

Non-exempt. 12-month position, 40 hours per week.  Generally, Monday through Friday, 8-4:30.  Some evenings and weekends will be required as need dictates resulting in flex-schedule at certain times. Standard office environment, no major sources of discomfort.  Occasional travel required to other campus locations, primary interaction with other campus offices from Bourbonnais.


Percentage of Olivet freshmen who achieved ACT composite scores of 30 or higher (4% achieve this nationally)