Assistant to the Associate Vice President for Academic Affairs
Department: Academic Affairs
Time Status: Full Time
Reports To: Associate Vice President for Academic Affairs
The Assistant to the Associate Vice President for Academic Affairs (AVPAA) will work in tandem with the AVPAA to fulfill the purposes and functions of the respective responsibilities of the AVPAA.
Principal Duties and Responsibilities:
- Embrace and adhere to the vision, mission and
values of Olivet Nazarene University.
- Develop and maintain a working knowledge and
understanding of university systems, policies, and procedures.
- Thoroughly learn and understand the vast array
of programs, services and opportunities associated with the responsibilities of
- Be an ambassador with learners, prospective
learners, faculty, staff, and external partners in various programs.
- To assist the AVPAA by effectively executing the
duties assigned to this position.
- Maintain a professional office for administering
the functions of the position: interaction with internal and external
constituencies, administering program details, maintenance of records, collection
of data, delivery of services, and more.
- Serve as administrative assistant to the AVPAA
fulfilling all responsibilities as assigned: preparation for meetings, meeting
and event logistics, communications, scheduling, collecting and organizing
materials, and more.
- Liaison between the AVPAA and all academic
deans, department chairs within the School of Professional Studies, and Library
- Be trained/cross-trained in functions, policies,
procedures, and more of the SGCS related to the Doctor of Education Program.
- Serve a program specialist type role with the
Doctor of Education Program: interaction with learners, staff, and faculty,
record keeping, event logistics and preparation, text book orders, mailings,
monthly communications, interview scheduling, ELSE check-in/out preparation and
logistics, data collection, data entry for assessment, and more
- Plan, organize, and facilitate annual alumni
gatherings of Doctor of Education graduates.
- Work with faculty in the Doctor of Education
program to collect assessment data and maintain the assessment reporting in
- With the AVPAA’s guidance: assist the Doctor of
Education’s Dissertation Coordinator with communications, record keeping,
dissertation collection, event preparation and logistics, and more.
- As directed: research, critically analyze and
synthesize information, provide feedback, and prepare reports/presentations.
- All other duties as assigned.
Knowledge Skills and Abilities Required:
- A lifestyle in agreement with the ONU Statement of Mission,
Faith, and Lifestyle Covenant.
character and integrity
or B.S. degree with a graduate degree preferred
work experience involving significant interaction and collaboration with
set that includes: organization, time management, attention to detail,
correct grammar and punctuation, strong writing, positive interpersonal
relations, critical thinking, outcome assessment, and competence with
attitude and disposition
to maintain confidentiality and work with sensitive information
with addressing groups and making general presentations
to plan and coordinate special events and activities
University employment application
2) cover letter
4) written statement of personal faith
Faith Newman in the Office of Human Resources
All of the above must be received no later than June 20, 2014 to be considered for the opening.
Non-exempt. 12-month position, 40 hours per week. Generally, Monday through Friday,
8-4:30. Some evenings and weekends will
be required as need dictates resulting in flex-schedule at certain times. Standard
office environment, no major sources of discomfort. Occasional travel required to other campus
locations, primary interaction with other campus offices from Bourbonnais.